Exports & Imports Procedure

Empowering economies through international commerce

International Trade

International trade plays a crucial role in empowering economies around the world. It enables businesses to expand their reach, tap into new markets, and foster economic growth. To ensure smooth and efficient trade operations, it is essential to understand the procedures involved in imports and exports. This page provides an overview of the standard procedures and key steps involved in international trade.

Key Steps in the Export Process

Export Documentation

The export process begins with the preparation of necessary export documents, including commercial invoices, packing lists, export licenses, and certificates of origin. These documents provide essential information about the exported goods and comply with customs requirements.

Exports Customs Clearance

Exporters must complete customs clearance procedures to ensure compliance with customs regulations and facilitate the movement of goods across international borders. This includes filing the necessary customs declarations, submitting supporting documents, and paying any applicable duties or taxes.

Freight Forwarding and Logistics

Once the goods have been cleared by customs, exporters need to arrange for freight forwarding and logistics services. This involves selecting a reliable freight forwarder, coordinating transportation, and managing the shipping process to ensure the timely delivery of the goods to the intended destination.

Key Steps in the Import Process

Import Documentation

Importers are required to prepare and submit various import documents, such as import licenses, purchase orders, bills of lading, and customs declarations. These documents provide necessary information about the imported goods and assist in customs clearance.

Imports Customs Clearance

 Importers need to go through customs clearance procedures to comply with customs regulations and obtain permission to import goods. This involves filing customs declarations, paying applicable duties and taxes, and providing necessary supporting documents.

Freight Forwarding and Logistics

Importers need to arrange transportation and logistics services to facilitate the movement of goods from the country of origin to the destination. This includes selecting suitable transportation modes, coordinating with shipping agents, and managing the logistics process.

Download Our In-depth Seller Procedure For Import & Export

Kaptaan Business Solutions - International Trade

Following Points needs to be strictly followed by the Buyer before starting and during the process of completing the deal:

  1. Buyer should send LOI addressed to the End Seller through KAPTAAN BUSINESS SOLUTIONS, Email: globaltrade@kaptaanbs.com. The LOI should include the Target Price, Quantity, and Destination Port.
  2. Payment terms should be specified as Irrevocable Transferable/Non-Transferable SBLC/DLC revolving at Destination Sight Payment through MT103.
  3. After the approval of the CIF procedures and confirmation of the price, the seller will send the Buyer an FCO including the same procedure and price as approved before.
  4. Buyer will send ICPO, attaching strictly the following documents:
    a. Accepted Procedure as in the FCO (word by word, it should be the same as in FCO)
    b. Passport of the Buyer
    c. Company registration (Signature of the signatory should match the passport
    signature of the buyer)
    d. Copy of the SBLC/DLC Verbiage (Optional) of the buyer, attached in ICPO for approval by the
  5. Seller’s Bank (Note: ICPO will be rejected by the seller without these four points)
  6. After the buyer sends ICPO, the seller will issue SPA, including the approved verbiage of the buyer.
  7. After signing the SPA, within 3 days, the buyer should and must issue MT799 followed by MT700 or MT 760

Note: If the buyer requests past performance or SGS report from the seller before MT 799 then, the buyer needs to send the Past Buying Performance Report in ICPO. or else the seller will provide past performance after the buyer opens MT799.
Order Products: We usually complete the documentation procedure for our buyer’s orders within 7 working days, including the SPA contract. Ensure you are ready with Buyer’s ICPO, Bank Draft Verbiage, and Banking Instruments like SBLC/DLC, etc.
If the buyer is ready with all required documents and ready to order, they can contact us now

Special Regards and All the Best.

Sourcing Services

Quality Assurance

Customs Clearance

Competitive Prices

Download Our In-depth Seller Procedure For Import & Export

Kaptaan Business Solutions - International Trade

Frequently Asked Questions (FAQs) -

Fuels Exports :

Key steps include obtaining necessary licenses, ensuring compliance with international regulations, arranging transportation, and adhering to safety standards.

Yes, international shipping of fuels is regulated by various organizations such as the International Maritime Organization (IMO) and must comply with the International Maritime Dangerous Goods (IMDG) Code and also there are few other regulations.

Quality is ensured through testing and certification procedures, often conducted by independent inspection agencies, to meet both international and destination country standards.

Yes, restrictions may exist based on environmental standards, safety considerations, and specific regulations in both the exporting and importing countries.

Tips include accurate documentation, compliance with regulations, communication

Metals Exports :

The process involves compliance with customs regulations, securing necessary permits, arranging transportation, and adherence to international standards for handling metals.

Yes, considerations include proper packaging, labeling, and compliance with safety standards for handling specific types of metals.

Tariffs and duties are calculated based on the customs value of the metal shipment, which includes the cost of the metal, shipping, and insurance.

Packaging and labeling requirements may vary, but they generally include secure packaging to prevent damage during transportation.

Commodities Exports :

General procedures involve obtaining necessary documentation, compliance with customs regulations, packaging, and transportation arrangements.

Documents may include a commercial invoice, packing list, bill of lading, certificate of origin, and any specific certificates required for certain commodities.

Customs value is typically determined based on the transaction value, which includes the price paid or payable, shipping, and insurance costs.

Yes, certain commodities may face restrictions or require additional permits based on the regulations of the importing country.

Chemicals Exports :

Regulatory requirements include compliance with the Globally Harmonized System (GHS), registration with relevant authorities, and adherence to safety standards.

Chemicals are classified based on their hazard level, chemical composition, and intended use according to international standards.

Yes, hazardous chemicals often face additional restrictions, and compliance with the International Maritime Dangerous Goods (IMDG) Code is essential.

Safety measures include proper labeling, documentation, and compliance with safety data sheet (SDS) requirements for chemical shipments.

Other Products Exports :

Yes, pharmaceuticals require compliance with stringent regulations, including Good Manufacturing Practices (GMP), and may need additional permits.

Documentation may include a commercial invoice, packing list, certificate of origin, and compliance with any specific regulations for electronics.

Agricultural products require documentation such as a phytosanitary certificate, certificate of origin, and compliance with food safety regulations.

Yes, special considerations include proper packaging, temperature control, and adherence to regulations for the transportation of perishable goods